Why Allocent
Payroll being processed does not mean the bookkeeping is finished. Someone still has to split the costs and prepare the journal.
Allocation means splitting payroll costs across the projects, departments, programs, or grants where people worked. Allocent keeps that setup and repeats the same review each pay period. You still check the result before anything reaches the books.
Wages to allocate
$2,000
Total still $2,000
100%
This is an illustration, not a recommended policy. The $2,000 is wages only. Allocent can also split other eligible employer costs in the payroll report, such as overtime, employer taxes, and employer benefits. Net pay, employee taxes, and employee deductions are never allocated.
Who it is for
Approved hours set the split. If you do not track time, save a percentage for each person instead. Saved percentages stay until you change them.
When people work across jobs, one payroll report still has to become project or department entries.
When one person supports more than one program, the payroll total still has to be divided.
Allocent does not decide grant eligibility, regulatory compliance, or whether an auditor will accept an entry.
Each payroll, upload the report, review the split, then review the journal. Downloading a file or confirming publishing is a separate step.
Why it is worth paying for
Allocation Review shows each person’s split. Allocent asks for a decision when a payroll name is unmatched, a person has no allocation choice, or a required account is still missing.
The journal preview has to balance: debits equal credits. Reviewing does not publish. A journal CSV is a file you download after the required accounts are approved. Confirm & Publish is a separate step, and only when that plan includes QuickBooks Online.
Every published plan includes a journal CSV. Allocent prepares that file only after your organization approves an account for each kind of journal line, such as project labor, administrative labor, or employer payroll taxes. Choosing not to use QuickBooks does not create the file.
Connecting QuickBooks Online, and Confirm & Publish, are included on Intelligence and above. A person confirms before Allocent sends the journal.
These figures are the same prices as the pricing page.
Active workers are employees and contractors who had time or labor cost processed in Allocent during the billing month — counted once, not everyone on your roster.
Annual billing is two months free: pay for 10 months of service and receive 12. Annual totals are billed upfront at the listed annual price.
Verified nonprofits receive 20% off Core, Intelligence, and Scale subscriptions. During Allocent’s launch period, that nonprofit discount may be combined with annual billing. Custom nonprofit pricing is case-by-case.
Customers may begin with a monthly Core, Intelligence, or Scale subscription. Contact sales for Custom.
No separate onboarding fee.
Allocent does not currently offer a generic free trial or separate paid pilot program.
No self-serve checkout or payment collection on this page.
Visit our FAQ for getting started, payroll reports, allocations, accounting connections, and pricing.
Visit our FAQStart with the payroll report you already export, then review the split and the journal before anything is sent.